News

UNM Announces Development of Unified Timekeeping System with UKG Pro Workforce Management

Date: January 27, 2025 

The University of New Mexico is proud to announce a significant step towards streamlining its processes with the development of a unified timekeeping system. This collaborative effort between Human Resources, Financial Services and UNM IT will transform how employee time is tracked and managed across all campuses. The project will replace outdated systems, including LoboTime and Banner Time Entry, with the state-of-the-art UKG Pro Workforce Management (UKG WFM) platform, bringing modern efficiency to timekeeping processes.

Why the Change?

Currently, UNM uses multiple timekeeping systems and manual processes, including LoboTime —a web-based time tracking tool used by about 25% of employees —and Banner Time Entry. These systems are incompatible with each other, leading to inefficiencies and inaccuracies. Additionally, LoboTime will no longer be supported by its vendor after 2025, making an upgrade essential.

Benefits of UKG WFM

The transition to UKG WFM promises numerous benefits for employees, managers, and the university as a whole:

For Employees:

  • Access the system from timeclocks, desktops, or mobile devices.
  • Submit hours and leave requests with ease.
  • View up-to-date records of hours worked and leave balances.

For Managers and Timekeepers:

  • Simplifies approvals for time tracking and leave requests.
  • Uses automated reports to track team schedules and time worked.
  • Ends all manual timekeeping and approvals to save time and prevent errors.

For UNM:

  • Creates a centralized timekeeping platform for all campuses.
  • Ensures compliance with federal and state payroll regulations.
  • Improves decision-making through accurate reporting and analytics.

Project Timeline and Support

LoboTime will be officially retired in November 2025, with UKG WFM scheduled to go live in November 2025. To ensure a smooth transition, training and resources will be provided to  employees, supervisors, and departments in the months leading up to the launch.

 This project aligns with UNM’s 2040 Strategic Plan, Goal Five, One University, which aims to improve administrative systems by streamlining processes, integrating systems, and delivering better service. Stay tuned for more updates as we work towards a more efficient and effective timekeeping system for the entire UNM community!

For updates on the unified timekeeping project, visit  time.unm.edu.

News Update: Unified Timekeeping System Imlementation Kicks Off! (Q4 FY24)

Date: June 2024 

Big news! UNM has officially completed the planning phase for its new unified timekeeping system, UKG Dimensions. This solution will replace multiple outdated systems and provide a modern, streamlined process for time entry across the main, health sciences, and branch campuses. 

Highlights of this achievement: 

  • System Selected: After extensive research and review, UKG Pro Workforce Management (UKG WFM) has been chosen as UNM’s new timekeeping platform. 
  • Steering Committee Formed: A diverse group of leaders has been appointed to guide the project and ensure alignment with university goals. 
  • Project Charter Finalized: The project charter was completed, setting clear objectives and timelines for success. 

The implementation process will soon be officially underway, with a targeted completion date of December 2025. Look out for more updates as we work toward a more efficient and effective timekeeping system for the entire UNM community! 

News Update: Progress on Unified Timekeeping System (Q2 FY24) 

Date: October 2023 

We’re making exciting strides toward a streamlined timekeeping solution for all UNM campuses! In the second quarter of FY24, a discovery effort reviewed our current time entry processes and evaluated potential solutions. Based on this thorough review, a migration to UKG Pro Workforce Management (UKG WFM) was recommended as the best fit for UNM’s needs. 

Key milestones from this phase include: 

  • Initial Presentation: The project team presented the findings and recommendations to the IT Executive Governance group. 
  • Budget Submitted: A detailed proposal, including one-time and recurring costs, was submitted to the Budget Leadership Team (BLT) for consideration. 

Stay tuned as we continue to build momentum toward this transformational improvement!